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Category : Olivetti

HomeArchive by Category "Olivetti"
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Rentals – How tied in are you?

by Wayne Melleon 25 January 2018in Copiers, General, Olivetti, Printers No comment

Rentals – How tied in are you?

We at Olivetti Imports, often work very hard at presenting a deal, explaining the pro’s and cons of various options, do test prints, convince junior staff and then senior staff of potential clients to show them how much they can save by procuring our latest Olivetti technology or product .… all the while knowing that they have an existing rental agreement with another brand.

Does this stop us?  NO.  Should it stop you?  NO.

Either it will slow us down – in other words if a device can only be upgraded in 3 years’ time, we can make a few calculations and work out when is a good time to do the upgrade to the new Olivetti – in other words; at what point in time does it become feasible to save money by doing the upgrade and also get better service from a company like Olivetti Imports?  Then wait until that time to re-invest our time in the process.

OR

We will work out that there is a short enough time and value left on the existing agreement to buy out the contract.  This sometimes can be a little complicated as companies often give skewed settlements.  Our recommendation – when asking for your settlement on your existing product – ask for a BREAKDOWN – how did they get to that figure?  Usually we offer guidance here and have managed to save our clients a good percentage off the settlement by helping the client stay informed.

Example if the rental is R1000 per month and eight months remain then the settlement is R8000 – right?  Sometimes a nominal fee for service may be included or be separate.  The only part of that fee that can possibly be accepted is the basic service fee.  Some companies build in way too many copies into that basic service fee to make it “basic”.    I would say the only fair way of doing this is the rental multiplied by how much time is left and possibly a small amount for service, like R100-R200 per month is possibly acceptable as that’s almost like a “contract fee”.  Telling the client that they usually do 5000 copies so therefore must carry on paying for that until the end of the contract, is just not acceptable.  We recommend arguing this as it means you are paying for toners and parts too, that you will never use and not just a basic contract fee.

If you are ever stuck with trying to work out what a fair settlement should be, please feel free to contact us!

In an ever changing economic climate, rental application approvals become more and more difficult but there are usually options that can help with this.  Eg, supplying all the paperwork in at the beginning, like ID’s of directors, company registration documents and so on are very helpful.  Sometimes depending on the size of the company, directors may or may not be asked to sign surety.

Sometimes, even with all this hard work, it’s not always guaranteed that a rental will be approved.  Although it’s just a rental to some, the actual process it represents explains this.

  1. In the case of a settlement – the rental house is financing money – no asset that can be retained in cases of risk.
  2. The actual device you rent comes at a cost to the company selling it – they sell it to the rental house, the rental house then takes a number of years to recoup the cost of laying out the money to pay for the device. Once the equipment is out the box and on your floor, it’s like driving a new car off a showroom floor.  It loses retail value and if the client reneges on the contract, there is a loss to the finance house, even if the equipment is collected, it’s lost a percentage of it’s original value.

Hopefully this explanation of settlements when renting equipment has been helpful.

Please don’t hesitate to contact us for further advice on how we at Olivetti Imports can help you save and upgrade comfortably.

 

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Written By: Justine Wittels – Olivetti Imports

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What is SEARCHABLE PDF & how can it make your life easier?

by Wayne Melleon 6 June 2017in Olivetti, Printers, Scanners No comment

A Searchable PDF is actually a PDF image file.   The data is not static (like a photocopied sheet is) as the document has the ability to contain several layers of information i.e. image layer and text layer.

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However a PDF created by a scanner on your multifunction device is like a photocopy on your screen. It’s not editable or searchable as it’s much like a photocopied piece of paper. You cannot search for a word or a phrase, even if you use a PC. If a PDF was created by typing a Word document and then turned into a PDF with a converter you can effectively press the “search” icon and find a word or the phrase you require. In other words these converted PDF’s usually have layers so the data is searchable.

If you decide to add the Searchable PDF option when deciding on what options to procure for your Olivetti network printer and multifunction device, this allows for a scanned PDF to become searchable! This option is actually a module built into the FIRMWARE of the copier – in other words, it will be in the menu / software built into the Olivetti device itself.

A great feature, when a PDF is searchable, is that you can search using your OS explorer for a phrase and all the documents relating to that phrase will list. This applies to PDF just as it would to Word or Excel. Therefore it gives you the ability to search for files and not solely search for data in a file that is already open.

Searchable PDF is a popular request by government departments and companies where most of their paperwork is scanned, especially on units like the Olivetti MF552.

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Post By: Justine Wittels – Olivetti Imports SA

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Dual Scan vs Reversing Auto Document Feeder

by Wayne Melleon 23 May 2017in Olivetti, Printers, Scanners No comment

In the market for a new network printer but all the optional extra’s are slightly overwhelming – let us explain some of the advantages of a Dual Scan Document Feeder – this time saving device from Olivetti is definitely worth a consideration.

You can choose many options and modd-–-Colour-MF222 with Dual Scanules to add onto your Olivetti network printer, one of them being the kind of document feeder you would like.  Sometimes the document feeder comes as standard but most of the time you would need to choose between an automatic document feeder or a flat platen lid. If you choose the document feeder bear in mind that not all document feeders are created equal!

Features to consider are how many pages your document feeder can take through in one feed. It varies from 50 pages to 175 sheets that can be placed into the document feeder.

If you intend to scan numerous DOUBLE SIDED ORIGINALS we would highly recommend you choose an Olivetti Document feeder with DUAL SCAN capability. This means – a double sided page will be read on BOTH sides of the page in one SINGLE PASS through the feeder. Eg. if you want your Olivetti scanner to read a 60 sided document (30 double sided pages) it will only need to scan thirty pages to get 60 sheets of scanned documents – this drastically reduces the time spent on scanning, something every busy professional will appreciate.

A Reversing Automatic Document feeder on your Olivetti MF Printer can also read both sides of the page but the automatic document feeder turns the page over automatically to read the second side of a page. This means scanning takes twice as long.

So in summary both units can read both sides of a page without user intervention but the Dual scan ADF does this on one pass whereas the Reversing ADF automatically turns the page over and takes double the time.

Our Olivetti models in black & white and colour A3, now also some of our A4 models have Dual scan options available. Often clients like to order their 22ppm – 75ppm colour units with this feature Eg. the Olivetti MF362

Article by: Justine Wittels – Sales Manager (Olivetti Imports SA)

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Reduce Office Costs In 3 Simple Steps

by Wayne Melleon 23 October 2012in Copiers, General, Ideal, Office Stationery, Olivetti, Shredders One comment

With the current state of the economy world wide more and more businesses are looking at different ways to Reduce Office Costs. In this post i will focus on 3 crucial elements of each business and how we as a company can help you Reduce Office Costs.  The 3 elements i am talking about are: Printing, Office Stationery and Space Saving.

PRINTING

We all know how important printing is to any company and in todays times organizations are trying their best to cut down on printing to not only Reduce Office Costs but also to help preserve the environment. That having been said, Printing in a small business or large organization is inevitable so its important to make sure you make the correct decisions when the time comes to purchase or upgrade your Printer / Multifunctional. Here’s some interesting “food for thought” compiled by our Digital Division Sales Manager Justine Wittels.

Most people assume Laser printers are far cheaper to print on . What a mistake!!! Some of the well known laser printer brands print at as much as 30c per print and others at 50c per print. That’s at 5% coverage! So if you have a bit more printing on a page (10% coverage) you can double the price as the cartridges are all in one toner/drum! Our most economical black laser printers and multifunctional units are our Olivetti’s. These run at an average service rate of 7cents per print which includes delivery of free toners and drums  as well as travel, labour and parts and it doesn’t matter about the coverage! How many prints a month or per year do you do? Even if you only do 1000 prints a month (2 packets of paper) you can save R230 per month.  That’s based on 5% coverage.  If the “other” laser printer did a lot of jobs at 10% coverage or more you can double that saving to R535! Or if you double or triple your volume the same thing applies.  So at a minimum of 1000 prints a month at 5% coverage you save R230 and over a year your saving is R2760 + VAT! Over the average 5 year period you can save over R13,000! Imagine how much we can save you if you volumes are more or your coverage double…..?

This example shows you just how important it is to shop around and do your homework when purchasing a new / upgrading an old printer. Making the right decision in the beginning will save you hundreds or even thousands of rands every year!!!

OFFICE STATIONERY

Office Stationery is a fundamental part of any business, whether it be small or large you still require stationery items for the day to day running of the business. Often Stationery can be overlooked when companies try Reduce Office Costs but this a mistake. Finding the right supplier for your specific Office Stationery requirements will not only allow your company to run smoothly on a daily basis but will also save you valuable money from your operating budget every month. Here’s some insight into what Maynards Stationers can offer you, compiled by our Stationery Manager Shaun Jacobs:

Maynards Stationers was established in 1922, 90 years old this year which makes us the oldest Stationery Company in Cape Town. Those years of experience mean we find ourselves in a rather unique position within the industry that not many companies can claim to have. After doing business with so many suppliers for a considerable amount of years, we certainly have the business relationships and insight to better negotiate purchase prices. Building on this firm foundation has given us the benefit of being able to supply commercial stationery at very competitive pricing to all our clients. Over the years, we have made it our mission to source better priced, quality items to compete with the better known brands that are sometimes over-priced. The fact that we are permanently striving to supply quality stationery products at the best possible pricing and we DO NOT charge delivery fees within a 60km radius of our CT Head Office is the starting point of our promise to SAVE YOU MONEY on your stationery expenses.

So if you want to Reduce Office Costs in your business give Maynards Stationers a call to start saving money today.

SPACE SAVING

The third and final element to consider when looking to Reduce Office Costs would be to consider Space Saving within the office. We all know Space costs money, the more your company takes up the more your monthly rentals will be. Saving space in the office as well as cutting down on potential storage costs offsite can be done in nemerous ways, one of the best would be by using a Shredder:

Office Space is expensive.  Saving space is saving money. Ideally, one should use an IDEAL SHREDDER to destroy unnecessary documentation, files and CD’s which are usually stacked all over the office.  

Ive taken this quote from an Ideal Shredder publication because it relates directly to what i am talking about above. One of the easiest ways to save office space is to make sure those old, unwanted documents dont just pile up is by Shredding them. Companies should make sure they have the correct Shredder for their particular application, amount of pages to be shredded, duration of usage and also the desired security level should be taken into consideration here. Its always wise to discuss these requirements with an expert in the field (Contact) to make sure your specific requirements are met. Every office, big or small should have at least one Shredder for daily use, constant shredding of unwanted items within the office would alleviate the need for added storage, whether thats onsite or off. This would in turn Reduce Office Costs. This is an interesting article for those companies that currently outsource their Shredder work. Risks of using a Shredder Service

As can be seen above addressing these 3 crucial aspects of every business can yield substantial savings in both the short and long term for any small business or large organization. Contact Maynards today to start Reducing Office Costs.



   

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A good reason to use Olivetti Multifunctional Printers

by Wayne Melleon 15 October 2012in Copiers, Olivetti, Printers, Scanners No comment
  • Maynards Office Technology are DIRECT IMPORTERS and distributors of Olivetti Multifunctional Printers into RSA.  Our pricing is very competitive and our service is direct.

 

  • Own in house rentals offered through B E Leasing (Pty) Ltd, subject to approval.

 

  • Maynards gives you a SIX YEAR commitment on service and spares – and a five year service guarantee with service agreement.  i.e. we promise to keep parts for our Olivetti machines for six years from sale date, should we not be able to supply you either with the spare part or the consumables in that time, through no fault of your own, we have to give you a free machine equivalent to the one you had.

 

  • Our MONO copier/printer technology (black and white) uses an advanced mono-component toner system – the toner and developer are pre-mixed into a single cartridge.  The user “replaces” developer automatically when the toner is replaced.  Hence technicians do not need to be called out to balance developer in any of these units which means less “down” time. This gives the user consistently good copy quality.

 

  • Our COLOUR toner technology is brilliant, using polymer based toner in the machines gives superior print and copy quality and finish in colour.

 

  • Save on running costs!  Some well known branded printers cost an average of 30c per print to run versus 6 – 8c a print on the average Olivetti (in black).  That’s R240.00 per 1000 prints saved! (excl VAT)  How many 1000’s of prints do you do per year?  How much can we save your business?  Let us work it out for you!

 

  • Contact us for further information or a cost analysis

Author: Justine Wittels

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