With the current state of the economy world wide more and more businesses are looking at different ways to Reduce Office Costs. In this post i will focus on 3 crucial elements of each business and how we as a company can help you Reduce Office Costs.  The 3 elements i am talking about are: Printing, Office Stationery and Space Saving.

PRINTING

We all know how important printing is to any company and in todays times organizations are trying their best to cut down on printing to not only Reduce Office Costs but also to help preserve the environment. That having been said, Printing in a small business or large organization is inevitable so its important to make sure you make the correct decisions when the time comes to purchase or upgrade your Printer / Multifunctional. Here’s some interesting “food for thought” compiled by our Digital Division Sales Manager Justine Wittels.

Most people assume Laser printers are far cheaper to print on . What a mistake!!! Some of the well known laser printer brands print at as much as 30c per print and others at 50c per print. That’s at 5% coverage! So if you have a bit more printing on a page (10% coverage) you can double the price as the cartridges are all in one toner/drum! Our most economical black laser printers and multifunctional units are our Olivetti’s. These run at an average service rate of 7cents per print which includes delivery of free toners and drums  as well as travel, labour and parts and it doesn’t matter about the coverage! How many prints a month or per year do you do? Even if you only do 1000 prints a month (2 packets of paper) you can save R230 per month.  That’s based on 5% coverage.  If the “other” laser printer did a lot of jobs at 10% coverage or more you can double that saving to R535! Or if you double or triple your volume the same thing applies.  So at a minimum of 1000 prints a month at 5% coverage you save R230 and over a year your saving is R2760 + VAT! Over the average 5 year period you can save over R13,000! Imagine how much we can save you if you volumes are more or your coverage double…..?

This example shows you just how important it is to shop around and do your homework when purchasing a new / upgrading an old printer. Making the right decision in the beginning will save you hundreds or even thousands of rands every year!!!

OFFICE STATIONERY

Office Stationery is a fundamental part of any business, whether it be small or large you still require stationery items for the day to day running of the business. Often Stationery can be overlooked when companies try Reduce Office Costs but this a mistake. Finding the right supplier for your specific Office Stationery requirements will not only allow your company to run smoothly on a daily basis but will also save you valuable money from your operating budget every month. Here’s some insight into what Maynards Stationers can offer you, compiled by our Stationery Manager Shaun Jacobs:

Maynards Stationers was established in 1922, 90 years old this year which makes us the oldest Stationery Company in Cape Town. Those years of experience mean we find ourselves in a rather unique position within the industry that not many companies can claim to have. After doing business with so many suppliers for a considerable amount of years, we certainly have the business relationships and insight to better negotiate purchase prices. Building on this firm foundation has given us the benefit of being able to supply commercial stationery at very competitive pricing to all our clients. Over the years, we have made it our mission to source better priced, quality items to compete with the better known brands that are sometimes over-priced. The fact that we are permanently striving to supply quality stationery products at the best possible pricing and we DO NOT charge delivery fees within a 60km radius of our CT Head Office is the starting point of our promise to SAVE YOU MONEY on your stationery expenses.

So if you want to Reduce Office Costs in your business give Maynards Stationers a call to start saving money today.

SPACE SAVING

The third and final element to consider when looking to Reduce Office Costs would be to consider Space Saving within the office. We all know Space costs money, the more your company takes up the more your monthly rentals will be. Saving space in the office as well as cutting down on potential storage costs offsite can be done in nemerous ways, one of the best would be by using a Shredder:

Office Space is expensive.  Saving space is saving money. Ideally, one should use an IDEAL SHREDDER to destroy unnecessary documentation, files and CD’s which are usually stacked all over the office.  

Ive taken this quote from an Ideal Shredder publication because it relates directly to what i am talking about above. One of the easiest ways to save office space is to make sure those old, unwanted documents dont just pile up is by Shredding them. Companies should make sure they have the correct Shredder for their particular application, amount of pages to be shredded, duration of usage and also the desired security level should be taken into consideration here. Its always wise to discuss these requirements with an expert in the field (Contact) to make sure your specific requirements are met. Every office, big or small should have at least one Shredder for daily use, constant shredding of unwanted items within the office would alleviate the need for added storage, whether thats onsite or off. This would in turn Reduce Office Costs. This is an interesting article for those companies that currently outsource their Shredder work. Risks of using a Shredder Service

As can be seen above addressing these 3 crucial aspects of every business can yield substantial savings in both the short and long term for any small business or large organization. Contact Maynards today to start Reducing Office Costs.